Privacy Policy
Octagon Recruitment Group Ltd

Octagon Recruitment Group Ltd (Company Number 11363854) is committed to protecting the privacy of our candidates, clients, and users of our website. This policy explains how we collect, use, store, and share personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).

Data Controller: Octagon Recruitment Group Ltd is the Data Controller responsible for your personal data.
Registered Office: Office 2, The Limes, Dunstable Street, Ampthill, MK45 2GJ
ICO Registration Number: ZA821299

The Information We Collect

We may collect and process the following personal data:

  • Name, address, email, and telephone number
  • CVs, employment history, education details, and qualifications
  • Right to work documentation and visa status
  • Salary, benefits, and compensation data
  • References and screening information
  • Diversity data (where voluntarily provided)
  • Marketing preferences

How We Use Your Information

  • We process your personal data for the following purposes:
  • To provide recruitment services and maintain our business relationship
  • To match you to suitable job opportunities
  • To submit your CV to clients (with your knowledge/consent where required)
  • To manage applications and interviews
  • To conduct reference, qualification, and background checks
  • To comply with legal and contractual obligations
  • To send industry insights, events, and marketing communications (where permitted)

Legal Basis for Processing

  • We rely on the following lawful bases:
  • Contractual necessity
  • Legitimate interests
  • Legal obligations
  • Consent (where required, particularly for marketing)

Marketing Communications

We may contact you via email, phone, SMS, or LinkedIn regarding opportunities or services. You may opt out at any time using unsubscribe links or by contacting us directly.

Data Sharing

We may share your data with:

  • Clients with relevant job vacancies
  • Background screening providers
  • Psychometric testing providers
  • IT systems and CRM providers
  • Professional advisors
  • Regulatory authorities where required by law

International Transfers

Where data is transferred outside the UK, we ensure safeguards are in place, including UK IDTAs or adequacy regulations.

Data Retention

We retain personal data as follows:

  • Candidate records: Up to 3 years from last contact
  • Placement records: Up to 6 years for legal/tax purposes
  • Right to work data: Duration of employment + statutory period

Automated Processing

We may use database search and matching technology to identify suitable roles. No solely automated decisions are made that significantly affect individuals.

Data Security

We implement appropriate technical and organisational measures including secure databases, encryption, restricted access, and staff training.

Your Rights

  • You have the right to:
  • Access your data
  • Correct inaccurate data
  • Request erasure
  • Restrict processing
  • Object to processing
  • Data portability

Requests will be responded to within one month.

Complaints

If you are dissatisfied, you may contact the ICO: www.ico.org.uk

Consent

Where consent is required, you may withdraw it at any time.

Policy Updates

We may update this policy periodically. Continued use of our services constitutes acceptance of updates.

Contact Us

Email: info@octagongroup.co.uk Phone: +44 (0)1525 306225

Equal Opportunities

Octagon Recruitment Group Ltd is an equal opportunities employer committed to diversity and non-discrimination.